For long HRM was considered a paper-intensive, non-technical function. However, in the last few years, the sector has rapidly modernized by adopting new technology. Therefore, it has, now, become crucial for organisations to stay up to date with all the innovations that take place in this area.
So, today, in this blog, we will try to list out the top 5 tools that you use to modernize your HR department
- Human Resource Management System
HRMS is a human resource software that precisely integrates all of the HR procedures and systems to provide easy data management and smooth operation of human resources and various other functional departments. It aims at enhancing the HR performance managers by simplifying their role and day-to-day tasks.
The main feature of HRMS is to allow the safe and efficient storage of employee data. It saves your HR managers from time-consuming paperwork and other record-keeping tasks such as job history, training and certifications, remuneration, leaves, etc. Managers can easily store this data on the system and access it as and when the need arises. This not only saves time but also improves the efficiency of the business processes.
- Employee Onboarding Software
Onboarding new employees is a difficult and time-consuming process. In addition to introducing the new employees to the company culture, HR managers also have to go through the tedious paperwork for payroll, taxes, benefits, etc. This increases the risk of errors and delay in the process. However, with employee onboarding software HR managers can completely automate the hiring process. This will not only improve the level of accuracy but will also save a lot of time and resources. A smooth and efficient process will also allow the new employee to fully enjoy the onboarding experience.
- Payroll Management System
Payroll accounting is an important but onerous task. To avoid low morale, poor performance, and possibly even legal actions, every organisation should necessarily pay their staff correctly and on time. An advanced payroll management system can help HR professionals in improving the speed, efficiency, and security of their organisation’s payroll process. From calculating employees’ basic salary to making statutory deductions and determining the final payout, a payroll management system can automate each task efficiently. Reduced human involvement will make the process more accurate and fast.
Payroll management systems also assist HR managers in activities like generating reports, preparing payslips, etc.
- Performance Management System
In addition to motivating and encouraging employees to work hard, HR managers also need to evaluate their performance. These evaluations help them in making an informed decision at the time of appraisal and promotion. Plus, it also aids in performing a skill gap analysis of the entire workforce. The results of the same can be used to develop more relevant training and development programmes. To get the most out of these functions, organisations can equip their HR departments with robust performance management systems. Automation of performance management will help in maintaining an effective workflow by eliminating the need for manual recordkeeping.
In addition to this, it will also make performance evaluations more transparent as reduced human intervention means reduced biasness and favouritism. This will instil a sense of trust and security among employees.
- Employee Engagement Software
One of the most important functions of the HR department is to keep the employees motivated and engaged. High employee engagement indicates that the company is on the right path. However, low employee engagement reflects a terrible work culture, high turnover rates, and a clear lack of long-term organisational performance. An employee engagement software offers an opportunity to replace traditional methods of engaging employees with more practical and modern solutions. HR managers can use various applications available on these systems to increase job satisfaction and employee retention. It also provides a platform for companies to get regular feedback from their employees. If employees feel heard, they complain less and engage more with the task at hand.
While the ones mentioned above are highly beneficial, they are many other HR tools available in the market too. Therefore, one should do proper research and find out the tools that best suit the needs of his organisation