Whether you’re hosting an event or setting up a conference room, having the proper equipment is a vital part of it. This means that you need to have the right audio and visual technology to truly allow any presenters or speakers to shine. Without them, things could easily go sideways.
So – what can you do to make sure everything is correct? Well, getting a checklist for a setup is probably a good place to start. However, if you’re feeling a little lost, my goal today is to guide you to success. Let’s start with defining AV equipment first and proceed from there!
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What is Audio Visual Equipment?
Whether you realize it or not, you are probably already familiar with AV equipment. This is the acronym for audio visual. One of the most popular forms of it is a soundboard, as you can see above. They’re almost always used at concerts.
However, they play a part in most events. This is because it is a virtual medium that handles several aspects of presentations, both things that your audience will see and hear. This means it plays a significant role in the overall experience of viewers.
You might wonder why this is the case. After all, for a long time it was traditional for public speakers to go up, stand at a podium, and talk at people for long periods of time. However, we now know that humans can learn and process information much better if several senses are engaged at once.
So, providing adequate guidance via visual cues is just one example of doing this. You might display a video as well. And you will need your sound equipment to be adequate for anyone to hear the presenter as well – soft audio is the perfect way to lose interest.
Don’t worry – this sort of technology is available to help you up your game. Next, I’ll tell you how you can use it to enhance your events.
How to Utilize it in Presentations
Now you know what it is, and what problems it can help you avoid. However, what are some ways to use it? The best way to learn is by understanding what makes an event engaging for an audience, so let me explain.
The first step is to get the audience interested in your topic. Depending on the situation, this might be harder in some cases than others. For example, if you’re going over rules and regulations of a workplace, it will probably be seen as boring right from the beginning. That’s why it is so critical to get everyone’s attention.
Some music at the beginning might help, or even a short clip displayed on a white board. This can serve as a method to get them to listen without being too in your face. If you’re looking for equipment to achieve this you might look here, https://www.rygidav.com/, to add to your events and planning portfolio.
One aspect to this that I had no idea about what that lighting plays a part in this as well. The way you light a space can influence the mood of attendees, which is why it’s under this category of equipment for many retailers. I mention it because it might seem odd at first glance, but it’s reasonable after you understand this.
As you continue to plan, remember that you need to keep things interesting and entertaining. You should also ensure that you are not difficult to follow along with. If you’re using a slideshow presentation, don’t overload your listeners with many words on each slide. Instead, utilize bullet points and key phrases or words.
This makes things simpler to follow along with. The easier, the more members of the viewers will keep engaged and do their best to process the information provided. It can be difficult at times when things get too technical, after all.
Another technique you can use is to encourage participation. This could come in the form of asking questions and having people raise their hands to answer, or even shouting out responses. Maybe you can do some demonstrations and request volunteers. Whatever way you do it, just do your best to get people involved. This can help them learn along the way!
With this style of equipment, you can also provide plenty of examples. You can see an explanation of this technique on this page, if you want to see more. On a slideshow, for example, you can provide graphs and charts for any data you want to show. If they can see it in action, it will have a higher impact.
Some notes in a similar vein are that you should use any design skills you have to create poppy visuals. You don’t want it to fall flat, of course. However, you should not make it too busy either. Simple colors that stand out and are easy to read are an ideal choice. The graphics you select can be more variant, then, and won’t clash with their background.
If you are consistent with the appearance of the presentation, you can bold certain terms across each page. If you do this, it is a subtle method of highlighting important concepts you want to be remembered. A lot of having a good event is not being too in-your-face with these techniques.
A company can help you to install the ideal setup for you. Doing it on your own can be a hassle, and there is always a risk that something will go wrong. After all, putting equipment together correctly and connecting it all can get complicated, so sometimes it is best left to the professionals. Especially in cases where you have multiple soundboards or speakers.
You can also get guidance on what pieces can help you for your needs. After all, not every business or event planner will want the same gadgets. Variance is key. Usually, when you are working with a consultant, they can help you determine what to purchase.
Either way, getting an audio visual setup is something you should prioritize ASAP!